How to manage permissions for files and folders on Mac

Managing permission for files and folders on Mac is important to protect it while sharing it with other users. A file or folder can be shared using a separate user account or by a file-sharing, and in that case, it needs to be properly protected so that no one else can make changes to your items.

You can protect a file or folder by adding password protection to it, or encrypted folders also ensure security. Managing permission for files and folders is very simple. You can decide how much access you give to another user, and you can apply this permission to individuals or groups.

Before you edit permission for your file and folder, you must be aware of the privileges you have as a user.

  • Read and write means the user can open them and edit them
  • Read-only means the user can open and view the item but cannot edit
  • Write only means a drop folder for users to copy items will be created, and only the owner of Dropbox can access it
  • No access means completely blocked access.

How to manage permissions for files and folders on Mac?

To manage permissions for files and folders on Mac follow these steps:-

  • Right-click on the item in the folder and tap on getting info, or you can go to the file and select ‘get info’ from the menu bar.
  • Unlock the get info tool to make changes. To unlock it click on the padlock present in the bottom right and enter your administrator password.
  • Click on the sharing and permission option present at the bottom of the get info window.
  • A list of users will appear, including groups like staff and everyone in the name column.
  • On the right side of the user or a group, the privilege column is present; you can choose the access you want to allow in the privilege column.

You can add the user of the group which you don’t see in the list to give them access to your document, and by the same method, you can remove them also.

To add a user, click on the Plus sign button present on the left and select the person or group you want to add to the list. Click select, and the person will be added in the name column.

Removing the user follows the same method. Tap on the minus sign present at the bottom after selecting the name column, and it will get removed.

You can also manage permission for all items in a folder in just a few clicks. Tap on the action button (three dots) at the bottom of the share and privileges section and tap on Apply to enclosed items.

Undo the permission changes, click on the action button and tap on revert changes.


Managing the permission is very simple. You just need to follow the steps mentioned above, and then you can protect your file from unwanted changes while sharing it.